1. Name
1.1 The Club shall be called “Malvern Joggers” (the Club).
2. Aim
2.1 The aim of the Club is to promote health and fitness within the local community through running, jogging and other fitness-related activities. The club fosters a socially inclusive and friendly environment and encourages any member of the public to participate in its running, jogging and other fitness-related activities.
3. Constitution
3.1 This constitution shall be the binding constitution of the Club.
3.2 Any amendments to the constitution must be approved by a resolution of the Club in a General Meeting (Annual General Meeting or Extraordinary General Meeting).
4. Affiliation
4.1 The Club shall be affiliated to, and bound by the rules of, England Athletics.
5. Membership
5.1 Membership shall be open to all members of the public over the age of 8 years. Members between the ages of 8 and 16 years shall be known as Junior Members and shall not be entitled to vote at General meetings in accordance with paragraph 7.6.
5.2 Members will pay an annual membership subscription at a rate agreed from time to time by the
Management Committee of the Club
5.3 Members will be registered with England Athletics in accordance with the rules of England
Athletics
5.4 The Membership year begins on the 1st January each year. Members should renew their subscription by 31st January. Members failing to renew by 31st March will be deemed to have resigned from the Club and England Athletics will be notified accordingly.
5.5 Any member may be expelled from the club by a decision of the Management Committee. The decision of the Management Committee shall be final and in the event of expulsion the expelled member shall be refunded their subscription fee from the date of their expulsion to the end of the Membership year in which they are expelled.
6. Management
6.1 The Club shall be managed by a Management Committee which will consist at least of a Chairman, Secretary, Treasurer, Kit Organiser, Webmaster and Race Captain.
6.2 The members of the Management Committee must be elected by members of the Club at the Annual General Meeting. Applicants for a club committee position must have been a full member of the Club in the preceding year to the AGM in which they are making an application for a committee position (this only applies voting committee members). Committee members may hold office for consecutive year’s, but must be re-appointed each year at the Annual General Meeting.
6.3 The Management Committee may co-opt additional members to the Committee and any co-opted members shall have the same status as full members of the Committee. The committee may also co-opt additional members to the Committee as non-voting members when deemed appropriate. If co-opted members are required to continue in office beyond the end of the Membership year, their continuing appointment must be approved by the Club in Annual General Meeting.
6.4 The Management Committee may create sub-committees as and when considered necessary for the benefit of the Club. If a sub-committee is required to continue beyond the end of the Membership year, the continuing membership of the sub-committee must be approved by the Club at an Annual General Meeting.
6.5 The Management Committee shall meet not less than three times in each year.
6.6 A quorum for the Management Committee shall be not less than two thirds of the number of committee members.
6.7 All decisions of the Management Committee will be made by a majority vote. The Chairman shall have a casting vote in the event of a tie.
7. General Meetings
7.1 An Annual General Meeting will be held during the final quarter of each membership year and the following business will be undertaken:
a) The Chairman’s report will be read and discussed.
b) The accounts for the previous year and draft accounts for the current year will be presented by the Treasurer.
c) The officers of the Club (Management Committee and sub-committees) will be (re-)elected.
7.2 An Extraordinary General Meeting may be called at any time by the Management Committee, or by a petition to the Secretary signed by not less than ten members.
7.3 Not less than four weeks notice of a General Meeting must be given to club members. For this purpose a message sent to the e-mail address supplied to the Secretary at the time of renewing annual membership (or upon application for new members) or subsequently notified in writing (which includes e-mail communication) will be deemed sufficient notification.
7.4 Motions to be discussed at a General Meeting must be submitted in writing to the Secretary at least two weeks before the date of the meeting.
7.5 A quorum of one fifth of the current senior membership (over 16 years of age) of the Club is required to constitute a General Meeting.
7.6 Voting at a General Meeting shall be by show of hands. A majority of more than fifty percent of senior members present shall be required to pass a resolution of the General Meeting. The Chairman shall have a casting vote in the event of a tie.
8. Finance
8.1 The Management Committee shall control the finances, which shall be solely for the furthering of the aims of the Club. This may include the giving of charitable donations to organisations approved by the Management Committee.
8.2 The Club will maintain a bank account and the Management Committee will determine its nature and location. The Club does not have the authority to overdraw its account or otherwise borrow monies from its bank or elsewhere.
8.3 The withdraw of any monies from the account or to give instructions to the Club’s bankers shall require written agreement (which can include email and other electronic media) from at least two members of the management committee.
9. Dissolution
9.1 If the Management Committee passes a resolution to wind up the activities of the Club, such resolution must be referred to the Club at a General Meeting. If the resolution is passed by the Club at a General Meeting then the Committee will oversee the dissolution of the Club and the distribution of any assets in accordance with the terms of such resolution.
9.2 Alternatively, ten members of the Club may petition the Secretary in writing to call a General Meeting to dissolve the Club as in paragraph 9.1 above.
THIS CONSITUTION was adopted at an Extraordinary General Meeting held on:
Date: 27 March 2013
Paragraph 6.2 amended at the 2018 AGM held on February 13th 2019.
Paragraph 2.1, 5.4, 6.2, 6.3, 7.1b and 8.3 amended at the 2022 AGM held on January 19th 2022.
Paragraph 8.4 removed at the 2022 AGM held on January 19th 2022.
Signed ………………………. Chairman
Signed ……………………… Secretary